Link to Board of Directors meeting minutes, July 2011 - present.

docs.google.com/spreadsheet/ccc?key=0Ar4f-mJOOMjEdFROY0hyZVN4akxTUFl3TFF1ZUtrc2c#gid=25

The SVTC Board of Directors and committee organization chart and member committees. This was adopted when the 2004-2005 Board of Directors was elected.

1. Swim, Bike, Run Training Program Committee
   1. Background
      1. Board Director: Coaches & Training Programs Director
      2. Time Commitment
         1. Period of Year: Year round
         2. Hours: 1 - 2 hours per week, more work done during planning stages (Q3 & Q4) less work once programs get going (Q1 & Q2).
   2. Number of members: 3 to 4
   3. Key Tasks
      1. Create training programs for swimming, biking and running.
2. Clinics & Seminars Committee
   1. Background
      1. Board Director: Coaches & Training Programs Director
      2. Time Commitment
         1. Period of Year: Year round
         2. Hours: 1 - 2 hours per week, more work done during planning stages (Q3 & Q4) less work once programs get going (Q1 & Q2).
   2. Number of members: 2 to 3
   3. Key Tasks
      1. Schedule clinics and seminars, with topic relevant to the training and racing year.
3. Outreach - Race Day Support Committee
   1. Background
      1. Board Director: Communications Director
      2. Time Commitment
         1. Period of Year: April through November, by race
         2. Hours: a few hours on race weekends.
   2. Number of members: 3 to 4
   3. Key Tasks
      1. Setup club tent with banners and club info at race site
      2. Store items
      3. Coordinate efforts with other triathlon clubs
4. Open House Committee
   1. Background
      1. Board Director: Membership Chair
      2. Time Commitment
         1. Period of Year: September through January
         2. Hours: 1 - 2 hours per week in Q4.
   2. Number of members: 30
   3. Key Tasks
      1. Create and implement club Open House
5. Speakers Committee
   1. Background
      1. Board Director: President (Vice President)
      2. Time Commitment
         1. Period of Year: Year round
         2. Hours: 1 - 2 hours per week for 1 month per quarter, surveying club may take a little more time.
   2. Number of members: 3 to 4
   3. Key Tasks
      1. Survey club for speaker topics
      2. Find speakers for membership meetings
      3. Create speakers database
6. Sponsorship Committee
   1. Background
      1. Board Director: Sponsorship Director
      2. Time Commitment
         1. Period of Year: Year round
         2. Hours: 1 - 2 hours in the fall (Q3 & Q4) when soliciting club sponsorships, 1 - 2 hours in Q1 for Silicon Valley Kids Triathlon sponsorship, Q2 minimal activity.
   2. Number of members: 4 to 5
   3. Key Tasks
      1. Solicit sponsorships
7. Drawing Committee
   1. Background
      1. Board Director: Sponsorship Director
      2. Time Commitment
         1. Period of Year: Year round
         2. Hours: 1 hour for week before membership meeting.
   2. Number of members: 3 to 4
   3. Key Tasks
      1. Gather drawing materials
      2. Bring materials to each membership meeting
      3. Run drawing
      4. Store drawing materials
8. Race Support Committee
   1. Background
      1. Board Director: Volunteer Director
      2. Time Commitment
         1. Period of Year: January through September
         2. Hours: 1 - 2 hours per week during race months.
   2. Number of members: 4 to 5
   3. Key Tasks
      1. Recruit & coordinate volunteer support for:
         1. J&A Productions
         2. Wildflower training & race weekend
         3. Big Kahuna events
9. Clothing Committee
   1. Background
      1. Board Director: Volunteer Director
      2. Time Commitment
         1. Period of Year: Year round
         2. Hours: 1 - 2 hours per week during December through March, a few hours during summer and fall.
   2. Number of members: 3 to 4
   3. Key Tasks
      1. Chose clothing for club sales
      2. Place orders
      3. Manage sales of clothing
      4. Store clothing
      5. Manage inventory sale at end of year
10. Social Committee
    1. Background
       1. Board Director: Vice President
       2. Time Commitment
          1. Period of Year: Year round
          2. Hours: 1 - 2 hours per week for 1 month per quarter.
    2. Number of members: 4 to 5
    3. Key Tasks
       1. Winter event (Shark's game)
       2. Spring event (Giants game)
       3. Summer event (club picnic)
       4. Fall event (Hawaii Ironman Party)
       5. Holiday / Appreciation Party
11. Legal Resource Team
    1. Background
       1. Board Director: Vice President, (President)
       2. Time Commitment
          1. Period of Year: When Needed
          2. Hours: As needed, usually no more than 1 - 4 hours per month.
    2. Number of members: 2 to 3 attorneys
    3. Key Tasks
       1. Provide legal counsel.